PTA Tools & Resources

For events and PTA-related business.

• Building/Room Rental | Wedgwood PTA may request to rent space in the school for PTA-related activities.It may take several weeks for requests to be approved. Use of school space outside of regular school hours requires a building rental agreement. Seattle Public Schools Building Rental Waiver Request (Required for all PTA events on school grounds.)

• Budget | Review how much is budgeted for your event or committee. Submit receipts and a reimbursement form, or arrange for the treasurer to directly pay invoices.

• Calendar of Holidays & Religious Observances

• Canva | As a nonprofit, we have full access to canva.com for PTA-related business. To access this, click here.

• Communications | Promote your event! Wedgwood PTA uses its calendar, website, weekly newsletters, social media, and room parents to share information. Share PTA events, committee updates, requests for volunteers/supplies, and more with the our greater school community. Announcements for our entire school community may utilize the calendar, website, newsletter, and social media. Room parents can share share off-cycles and targeted announcements for specific classrooms, grades, etc.

  • Submit an announcement for the calendar/website/newsletter/social media.

  • Submit an announcement for room parents. The president should review all room parent emails.

• Discounts | WSPTA offers discounts to members. These discounts may be used for event planning and PTA business.

• Event Planner | Use this tool to plan Wedgwood PTA events. Make a copy of this file, change the title, and save to the Google Drive.

• FedEx Printing | (Updated 6/2024) Local PTAs and individual members receive special rates for all printing needs. To access these discounts, you may either:

  • Shop In-Store: Simply provide the account #0520882103 to save on your printing needs.

  • Shop Online: Access the official WSPTA FedEx Office Website. You will be asked to log in. If your PTA does not already have a username/password, or you need that information reset, please reach out to Felicia Nasco at felicia.nasco@fedex.com. Once logged in, your discounts will automatically apply to any project, and delivery is free if it’s within 25 miles of a FedEx Office location. Questions about this discount? Email support@wastatepta.org.

• Google Drive | Contact the secretary for access to the Wedgwood PTA Google Drive.

• Logos | Wedgwood PTA logos may only be used for Wedgwood school and Wedgwood PTA-related events and business. | Wedgwood PTA header | Marmot In Circle | Marmot No Circle | Slide Background - Title | Slide Background - Blank

• Meeting Agendas & Minutes | Contact the secretary for a copies of agendas and minutes.

• Movie License| Wedgwood PTA may show movies on school grounds. Wedgwood PTA is excited to partner with Swank Movie Licensing USA. This license applies to media only shown on school grounds. A movie license is required anytime you show a film outside of your home, such as on school property. It is required whether or not an admission or donation is accepted. These movies are covered under the license. Recommended movies.

• Non-Profit Discount | As a non-profit organization, Wedgwood PTA may be granted discounts on certain goods and services. For PTA-related business, check with vendors if they offer such a discount. For a copy of our 501c3 Letter of Determination as proof of non-profit status, click here.

• Onboarding for Board Members & Committee Leads

  • Join the PTA | All board members are required to be Wedgwood PTA members.

  • Subscribe to the Wedgwood Weekly

  • Conflict of Interest Acknowledgement & Disclosure | All board members must complete this form once per school year and then update it as needed.

  • WSPTA Training | For executive committee members only. Each executive committee member must complete 1 training session of their choice per school year. At least 1 member of the executive committee must attend PTA and the Law every school year.

• Policies & Procedures

• Rosters | contact the secretary for rosters with contact information.

  • PTA Board

  • PTA Event & Programming Leads

  • School Staff & Room Parents

• Sign-Up Genius | Wedgwood PTA has a paid sign-up genius account. Contact the Executive Committee for access. TIPS: Create shifts so that volunteers may also participate in the event. In the event description, include when volunteers should arrive and where they should go. If the event is during school hours, remind volunteers that they must be approved by the district BEFORE volunteering. The approval process takes about 2 weeks. If asking for supplies, detail when and where these should be dropped off. Welcome volunteers when they arrive at the event.

• Events Calendar

• Leadership Guides

  • Guides for President/VP, Treasurer, Secretary

  • Board Policy, Rules, & Templates

  • Nonprofit Compliance Resources

  • Guides for Committees

• Monthly Checklists & Announcements from WSPTA

• Governance

  • WSPTA Bylaws

  • WSPTA Policies

  • Standards of Affiliation

  • Strategic Plan